Certifying a Person's Identity

1. Before witnessing photographs, ask to see the document that the photograph will be attached to, or any accompanying instructions to ensure you are authorised to witness the photograph and that the name specified on the document is that of the person before you.
2. Follow any instructions on the documentation, e.g. you must have known the person for over 12 months.
3. Verify that the documents provided are originals unless the instructions allow for certified copies as proof of identity.
4. Confirm that the photographs you view are clear and distinct photographs of the person before you.
5. If you are asked to view video camera, e-mail, or colour photocopied images, check any accompanying instructions to ensure this is acceptable.
6. If instructions indicate that the same witness must endorse the photograph and sight the identity documents that the photograph will be attached to, you must ensure you do this.
7. When endorsing a photograph, you must ensure you follow any accompanying instructions as they may show specific wording that must be used on the photograph, e.g. ‘This photograph is a true likeness of (applicant’s name in full) DOB (add date of birth)’ and then sign, then add your name and authority and date.

Please refer to the Justices of the Peace Handbook for any issues not covered above.