Department of Justice
Do you have a question about the registration process? If so, try finding the answer for yourself using the form below.
If you still can't find the information you want, send us an email or call us.
If you work or volunteer with children you might need to apply for this new registration.
The new law requires registration for some important roles within child related organisations, but importantly allows organisations to adjust the screening requirements to suit their particular organisation.
There are a number of exemptions under the new law regarding situations where people engaged in regulated activities need not apply.
Read the following fact sheets for more information:
To see when your activity will be phased in, read the fact sheet below. You MUST apply before you start to work or volunteer.
You must indicate this on the application form and apply for both employment and volunteering. This will save you the time and money necessary to upgrade registration at a later stage.
You must take all three of these items for your application to proceed:
You must present in person at Service Tasmania (unless you are located outside of Tasmania). You cannot submit proof of identity for someone else.
Read the following fact sheet for more information:
If you do not have a computer or internet access, please visit a LINC Tasmania (Library) for free internet or telephone 1300 13 55 13 for further help.
No, you can only apply when the phasing date for your sector has commenced.
It is an offence to engage (employee or volunteer) someone or to undertake child related regulated activity if you are not registered.
The Registrar can issue an infringement notice of up to $1400 to employers who engage unregistered people in child related regulated activities and a person undertaking such an activity can be issued an on the spot fine of $700.
A regulated activity is an activity or service that is prescribed by the Regulations.
In general, a person receives the result within six weeks of completing the application process, however for some; there may be a longer wait, depending on their personal information. If registration is approved an email will be sent to registrants advising their registration number and the expected timeline for delivery of the registration card.
You can check the status of your application using the Check Registration Status facility on the Working with Children Registration website.
You will need to submit a new application form or complete the Online Registration Amendment Form.
If you are experiencing difficulties it may be due to the browser you are using to access the application
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If you continue to experience difficulties please call 1300 13 55 13
There are two types of fees for people applying for the registration either volunteer or employed. The cost for Employment= $103.60 & Volunteering= $17.76 (for 3 years). This fee may increase slightly in July each year.
To determination your status as an employee or volunteer:
If you receive no payment, payment of an honorarium/reimbursement or if a person is completing services as a hobby that is not their primary source of income. This person is classified as a volunteer.
If a person receives payment for services rendered or an ABN number is quoted and tax is taken. This person is classified as an employee.
Yes. The Registrar for Motor Vehicles has determined that in the interests of keeping people safe from harm all holders of an Ancillary Certificate to drive a Public Passenger Vehicle will be required to hold Registration by 1 April 2016 regardless of your contact with children.
When completing the online application form you will be asked a number of questions:
Are you currently engaged, or do you intend to engage in a child related activity that is also regulated by another authority (eg. Child Care, Teaching, Public passenger vehicle)?
Are you currently working or volunteering in a child related activity?
National criminal record information is routinely collected from sources in Australia and are considered.
Read the following page for more information:
A risk assessment is an assessment made by the Working with Children Unit as to whether a person may pose a risk of harm to children.
A negative risk assessment is when the Unit, following a risk assessment, assesses that a person may pose a risk of harm to children.
You have the right to have the decision reviewed. A person who is not happy with the decision may apply to the Magistrates Court (Administrative Appeals Division) for a review of the decision. Complaints about decisions can also be made with the Ombudsman.
It is an offence not to advise the Registrar of changes to certain details.
You can update your details through the Online Registration amendment form.
If you are changing your name, you will need to use this paper form and lodge with proof of the change.
You will need to complete the form Change of Registered Details Form (PDF file, 2 pages).
It is not necessary to advise of this change until you renew 3 years after registration. While the card may show Employment and not Volunteering the registration allows the person to undertake both activities
You can Check Registration Status on the Working with Children Registration website, enter the application number or the registration number and the surname of the applicant.
Please note: the website will only advise if the application is registered or being processed - it will not provide details such as whether the application is suspended or cancelled.
A person should not be engaged in a child related regulated activity unless they hold registration. An application being processed is not an indication of holding registration. This simply means the person has submitted an application for processing.
Organisations must confirm registration prior to engaging a person in a child-related regulated activity.
Organisations should confirm that the applicant has recorded their organisation as part of their registered details. This way if registration is withdrawn for any reason the organisation will be notified.It is recommended that volunteer bodies and employers periodically review the registration status of all people engaged by them in child related regulated activities.
Read the fact sheet below for more information on regulated activities:
Organisations should confirm that the applicant has recorded their organisation as part of their registered details. This way if registration is withdrawn for any reason the organisation will be notified.
There are specified exemptions from the Working with Children Registration.
For the full list of those exempt please read the following fact sheet for more information:
Yes, there are some exemptions from the requirement for registration. However, any employer or volunteer organisation can override the exemptions and make it a requirement that all those working and volunteering for their organisation in a child related regulated activity are registered regardless of whether he/she is provisionally exempt from registration.
Employers and volunteer bodies will often make this decision based on their assessment of the risk of harm to children within the associated working or volunteering environment.
For the full list of those exempt please read the following fact sheet:
One-hour, free information sessions about the new Working with Children Registration are held regularly around the state. Find out the what, when, how and why of the new registration and have your questions answered. For further information visit:
Yes, registration under a corresponding law in a regulated activity that is substantially the same provides the holder with the ability to undertake that activity for a period of up to 28 days in a 12 month period.
Yes, in most cases if the regulated activity is substantially the same the holder will be able to undertake that activity for a period of up to 28 days in a 12 month period.
Working with Children Registration is for all child-related regulated activities unless the Registrar issues a condition on the registration that stipulates otherwise.
Applicants will be advised at the time of registration if a condition has been applied to their registration. There will be the opportunity to provide further information to the Registrar if he proposes to issue a condition on registration.
Conditional registration is not common but if there is a condition against a registration it will be displayed when a person undertakes the Check Registration Status search on the Working with Children Registration website.
It is an offence not to advise the Registrar of changes to certain details. To change your details complete the online Registration amendment form.
No, this is not possible at this stage. However, work is being done to develop the facility to pay multiple registrations at the registration renewal stage.
Payment can only be made at Service Tasmania unless you are applying from interstate. Find a Service Tasmania shop near you.
Interstate applicants please read the Fact Sheet Interstate and Overseas Applicants
Service Tasmania will accept the following payment methods:
No GST is payable.
Employment $103.60 (This equates to $34.53 annually for three years)
Volunteer $17.76 (This equates to $5.92 annually for three years)
Upgrade fee $85 to $90 (to upgrade from Volunteer to Employment - fee to be introduced in mid 2016)
Replacement Card $37.00.
Fees are non-refundable.
No, Working with Children (WWC) Registration is different from a National Police Check.
Working with Children Registration is valid (and continuously reviewed) for 3 years and is compulsory for people working in certain child-related roles in Tasmania.
For more information read: What gets assessed.
The answer to this question depends on the activity being undertaken. In some cases the Police History Report (Check) will continue to be used for screening of employees and volunteers.In many other cases WWC Registration will replace the Police History Report (Check).
For instance, if a Police History Report has previously been utilised for screening suitability to work or volunteer with children and the particular activity (e.g. Child Care) is a regulated activity then WWC registration will replace the Police History Report.
Read the below fact sheet for more information:
To apply for a replacement card, visit Service Tasmania, ask for a replacement Working with Vulnerable People Card and pay the fee of $37.00. A new card will be posted to you within 2 weeks.
Interstate applicants can use the Interstate Application for Replacement Registration Card (pdf, 469.5 KB)
If the details on your card are incorrect, please email the Working with Vulnerable People Unit with your registration number, name and details regarding the incorrect information on your card. The Working with Vulnerable People Registration Unit will respond to your enquiry within 3 business days.
Registration is for a period of 3 years. The first registrations are expected to renew from 1 July 2017. From January 2017 the website will display information on how to renew registration. Prior to expiry a reminder will be sent through the communication method selected at the time of application.
The communication method (email or post) can be changed at any time during the registration period.
Prior to expiry, a reminder will be sent through the communication method selected at the time of application. The communication method (email or post) can be changed at any time during the registration period.
(If you can't find the information from the options above.)*We will respond to your email within 2 working days.**
If you can't find the answer to your question and are not able to send us an email, please call 1300 654 499.