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Policy for Access to Register Entries

Access to Birth Records

HistoricalBirth records are unrestricted after 100 years.

Family

  • Registered person.
  • Registered parent.
  • Non-parental custodian or guardian.  Documentary evidence required to establish legal custody or guardianship.
  • Child of registered person.  Documentary evidence of relationship required i.e. birth certificate, custody or guardianship order.
  • Spouse or registered partner or registered person.  Documentary evidence of relationship required  i.e. marriage certificate or relationship certificate.
  • Grandparents.  Must produce written authority of a parent or non-parental legal custodian or guardian.
  • Other persons - Documentary evidence required to establish relationship.  Pre-adoption birth records are open to the child with authorisation under Section 80 of the Adoption Act 1988 (form 17).

Welfare

  • Government or non-government welfare agency acting in interests of the registered person.
  • Access by missing person tracing services, such as the Red Cross and Salvation Army, are treated under the Registrar's discretionary powers.

Estate MattersExecutor, Administrator or Public Trustee.  Applicants must name the testator or intestate deceased.

Law Enforcement

  • Police (State or Federal) or National Crime Authority in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order.
  • Other "law enforcement" agencies may be allowed access on approval by the Registrar.

Consular
Consular Office or foreign legation of the country of origin of the registered person or of one of the parents.

Statutory
Any government body having right of access under Commonwealth or Tasmanian Legislation.  Restricted to formal investigation.  Agreements as to how information is to be provided or for what cost may be entered into by the Registrar.

Implied Agent
Solicitor or conveyancer acting for a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.

Other AgentAny person with written authority from, or power of attorney of, a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.


Access to Death Records

HistoricalDeath records are unrestricted after 25 years.

Family

  • Spouse or registered partner. Documentary evidence of relationship required if person not named on death record.
  • Registered parents. Documentary evidence of relationship required if person/s not named on death record.
  • Non-parental custodian or guardian.  Documentary evidence of relationship required.
  • Children. Documentary evidence of relationship required if person not named on death record.
  • Brother, sister or next of kin if deceased has no surviving spouse, children or parents.  Documentary evidence of relationship required.

Welfare

  • Government or non-government welfare agency acting in interests of next of kin of registered person.
  • Access by missing person tracing services, such as Red Cross and Salvation Army, are treated under the Registrar's discretionary powers.

Benefit
Insurance or credit company, superannuation or trust fund.  To enable payment of benefits, direct or indirect, to next of kin or other beneficiary.

Estate Matters
Executor, Administrator or Public Trustee.  Applicants must name the testator or intestate deceased.

Law Enforcement

  • Police (State or Federal) or National Crime Authority in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order.
  • Other "law enforcement" agencies may be allowed access on approval by the Registrar.

Consular
Consular Office or foreign legation of country of origin of the deceased person or relative of the deceased person.

Statutory
Any government body having right of access under Commonwealth or Tasmanian Legislation.  Restricted to formal investigation.  Agreements as to how information is to be provided or for what cost may be entered into by the Registrar.

Implied Agent
Solicitor, conveyancer or funeral director acting for a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.

Other AgentAny person with written authority from, or power of attorney of, a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.



Access to Marriage Records

HistoricalMarriage Records are unrestricted after 75 years.

Family

  • Registered person.
  • Child of the marriage. Documentary evidence of relationship required.

Welfare

  • Government or non-government welfare agency acting in interests of registered person or a child of the marriage.
  • Access by missing person tracing services, such as Red Cross and Salvation Army, are treated under the Registrar's discretionary powers.

Estate Matters
Executor, Administrator or Public Trustee.  Applicants must name the testator or intestate deceased.

Law Enforcement

  • Police (State or Federal) or National Crime Authority in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order.
  • Other "law enforcement" agencies may be allowed access on approval by the Registrar.

Consular
Consular Office or foreign legation of the country of one of the parties.

StatutoryAny government body having right of access under Commonwealth or Tasmanian Legislation.  Restricted to formal investigation.  Agreements as to how information is to be provided or for what cost may be entered into by the Registrar.

Implied Agent
Solicitor or conveyancer acting for a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.

Other AgentAny person with written authority from, or power of attorney of, a person entitled to access under "Family Access" or "Access for Estate Matter".  Documentary evidence required.

Medical
A medical organization or government body requiring to contact one of the parties. Evidence of necessity (such as a declaration detailing the need for registered information) is required.


Register of Change of Name

Record of Change of Name (commenced 01/11/2000)

HistoricalChange of name records are unrestricted after 100 years.

Family

  • Registered person.
  • Registered parent, non-parental custodian or guardian (if the child is less than 18 years old).  Documentary evidence required to establish legal custody or guardianship.

Welfare

  • Government or non-government welfare agency acting in interests of the registered person.
  • Access by missing person tracing services, such as the Red Cross and Salvation Army, are treated under the Registrar's discretionary powers.

Estate Matters
Executor, Administrator or Public Trustee.  Applicants must name the testator or intestate deceased.

Law Enforcement

  • Police (State or Federal) or National Crime Authority in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order.
  • Other "law enforcement" agencies may be allowed access on approval by the Registrar.

ConsularConsular Office or foreign legation of the country of origin of the registered person or of one of the parents.

StatutoryAny government body having right of access under Commonwealth or Tasmanian Legislation.  Restricted to formal investigation.  Agreements to how information is to be provided or for what cost may be entered into by the Registrar.

Implied AgentSolicitor or conveyancer acting for a person entitled to access under "Family" or "Estate Matters".  Documentary evidence required.

Other AgentAny person with written authority from, or power of attorney of, a person entitled to access under "Family" or "Estate Matters".  Documentary evidence required.


Deeds Poll (pre - 01/11/2000)

As per Change of Name records above.

Deed of Relationship Access

HistoricalUnrestricted after 60 years.

Family

  • Registered person.
  • Registered child of one of the parties to the relationship.  Evidence supporting a legal right or entitlement required or written authority of one of the parties to the relationship.

Welfare

  • Government or non-government welfare agency acting in interests of the registered person.
  • Access by missing person tracing services, such as the Red Cross and Salvation Army, are treated under the Registrar's discretionary powers.

Estate Matters
Executor, Administrator or Trustee.  Applicants must name the Testator or intestate deceased.

Law Enforcement

  • Police (State or Federal) or National Crime Authority in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order.
  • Other "law enforcement" agencies may be allowed access on approval by the Registrar.

ConsularConsular Office or foreign legation in the case of a relationship of one of the parties country of origin.

StatutoryAny government body having right of access under Commonwealth or Tasmanian Legislation.  Restricted to formal investigation.  Agreements to how information is to be provided or for what cost may be entered into by the Registrar.

Implied AgentSolicitor or any person with written authority from, or power of attorney of, a person entitled to access under "Family Access" or "Access for Estate Matter".  Written, signed authority from the registered person to make application on their behalf is required.  Must be acting for one of the parties of the relationship.

Medical
A medical organization or government body requiring to contact one of the parties to the relationship.  Evidence of necessity (such as a declaration detailing the need for registered information) is required.